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IATA & Tids registered

Our Service

Vanilla takes pride in providing a personal, professional and friendly service for those searching for an ideal venue for their next meeting, training course, or event.

We assist you with your individual requirements, and offer a FREE venue finding & co-ordination service, right through from initial consultation to finalising the details of your event.

We aim to take the headache and stress away from you and give you back the time to concentrate on other projects.

We are interested in you and your needs and are here to ensure that your events however big or small are efficiently organised and your objectives achieved. We are good listeners and advise you where necessary, putting our expertise into use and doing what we do best.


We provide, without obligation and free of charge –

Venue selection you choose the preferred location and we will source at least three suitable venues in the selected area, within 48 hours of your original enquiry

Site inspectionthe venues selected for your approval will have been viewed personally and our professional comments added to the venue details.

Rate negotiationwith our expertise we endeavour to negotiate the best possible rate at the venue. Provisional holds will be put on your shortlisted hotels whilst you make a decision.

Once you’ve decided on your venue, we’ll confirm the booking for you with detailed information about room layout, presentation equipment, dining arrangements and overnight accommodation. We’ll liaise with the hotel on your behalf, taking the stress out of every transaction and ultimately leave you with a fully organised problem free event.

Whether you require the convenience and attraction of a city centre, the solitude and exclusivity of a country house retreat or a hotel located for its proximity to road, rail or air travel, we’ll ensure your needs are met and negotiate the best rate for you.

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